Unstructured Data and the Cloud: The Benefits of Capture as a Service

Document Capture & Analytics in the Cloud

We launched the first fully functional Capture as a Service (CaaS) offering in Microsoft Azure this week at the Microsoft Inspire Partner Conference.  We were helped along the way by one of our larger partners, that had high demand for Capture as a Service, and we were seeing more and more requests for the intelligent processing of unstructured data in the Cloud.   Below are some core benefits of our cloud offering:

Cloud OCR Services

Time to Value – On-premise software implementations can be a long-term journey and require additional budget for hardware, IT resource time and long budget cycles for capital expenditure approvals.  With the Ephesoft Transact Cloud, your time to value is minimized and your intelligent capture platform can be up and running in a fraction of the time.  Want to see how you can calculate a quick ROI on CaaS?  See our recorded webinar here: The Ephesoft Effect


Cloud Scanning Services

Cost of Ownership – Software as a Service (SaaS) reduces the overall solution cost of ownership by including support, and eliminating the need for hardware, backups, monitoring, dedicated administration and overall management.  By including these costs in one recurring fee, complexity and overhead are reduced, and IT spend becomes more predictable.


Competitiveness – No longer is intelligent document capture only for large organizations Cloud Document Data Extractionwith an army of IT folks.  Now smaller organizations can have access to enterprise-class technology, and glean the all the advantages and efficiency to stay competitive, and challenge their larger rivals.


Gartner estimates that the annual cost of owning and managing software applications can be as much as four times the cost of the initial purchase.


SDK and APIs For Cloud Scanning and CaptureAccess to Innovation – with SaaS, access to the latest and greatest software is included.  As Ephesoft improves its processing engine, you can immediately take advantage of the added efficiency.   Your subscription provides continuous value, and appreciates over time as more features and functionality are added.


Azure OCR ServicesScalability and Agility – the Ephesoft Transact Cloud is built for maximum scalability and agility.  You can easily add more cores, features and processing power, depending on your requirements and needs.  You can start small, and grow with our flexible subscription model.


Cloud Document AnalyticsCapture Anywhere – with the Ephesoft Cloud provides intelligent document capture anywhere, on any device.  You can automate document processes with a browser, a smart phone or a tablet.  This allows todays distributed workforce to access all the benefits Ephesoft can provide.


Read more on our offering in the Cloud here:  Unlocking Unstructured Data: Document Capture, OCR and Scanning in the Cloud


6 Modern Capture Platform Requirements

Document Capture Services

2.0 Document Capture Core

The document capture industry has seen a transformation over the last 3 or so years, and a migration to providing Capture as a Platform (CaaP) or Capture as a Service (CaaS).  If you look at Enterprise Capture Platforms, they typically have a core set of features that provide not only product-based functionality, but also platform APIs to integrate, extend and allow usage at the application level.  Here are critical features every platform must provide:

  1.  A Web User Interface – Let’s face it, for any application today, a fully functional web interface is an absolute requirement, and document capture is no exception.  The web provides simplicity for IT, and removes installation headaches and support pain.   It also gives end users an easy way to launch the application from anywhere, on any device.  The UI should provide not only end-user functionality, but also administrative capabilities.
  2.  Cloud and On-premise – With many organizations looking to streamline IT and move core services to the cloud, all Capture 2.0 platforms must have a true, dedicated cloud offering.  Cloud enabled platforms can provide services to other cloud-based apps (like Salesforce and O365) without alteration of on-premise security or infrastructure.
  3. A Learning Engine – the days of extensive manual configuration are long gone, and a core learning engine within the capture platform drives ease of setup, and agility when changes need to be made.  Classification of documents should be as easy as a quick drag and drop into the learning engine for auto-configuration.
  4. Extensive Web Services API – The power of any platform is to provide a standardized processing engine to perform specific related tasks.   With a capture platform, the ability to perform just about any document processing task through the API is a must.  Some examples: passing a document for classification, creating OCR text for a passed image and extracting key metadata from a document.   For an example of an extensive Capture Platform Services API, see Epehsoft’s Capture Web Services.
  5. Mobile Client and SDK – with the rise of mobile, there is demand within organizations to enable mobile solutions.  Any capture platform should have a mobile client, as well as an extensive SDK, including on-board OCR capabilities.
  6. Analytics Engine and BI – Going beyond the basics of reporting, document analytics a new hot topic within the capture industry.  How can you parse your unstructured document repositories, and extract meaning from all types of files?  The answer is document analytics.  Your capture platform should have all the plumbing for analytics, or have an add-on engine to enable this area of functionality.

Obviously, there are many more areas we could cover: Linux and Windows support, clustering capabilities, and on and on.  But in my opinion, these core areas are a must.  Thoughts?  Did I miss any?